Law offices are in a period of transition where paper archives are being replaced with digital archives. This means that the exchange of privacy sensitive files is easier and faster, but is it secure? The obligations for law offices have been tightened since the inception of the General Data Protection Regulation. Those involved in the process have greater influence over the processing of personal data and with that comes several changes.

The three most important changes in the legal profession

1. Duty to report data leaks

The European Data Protection Authority states that a data leak has occurred when personal data has been accessed, destroyed, changed or released without this having been the intention. The new laws state that such a leak must be reported to the European Data Protection Authority within 72 hours. With the result that you are unable to comply with your duty of confidentiality as a lawyer.

2. Data portability

It is not new that concerned parties be allowed insight into the handling of personal data. However, the difference is now that it is compulsory to have a digital archieve. This means that the digital archives in your organisation need to be in good order. It must be possible to send and receive files digitally – This makes it essential to have a secure means of communication.


3. Right to erasure
Concerned parties have the right to delete certain data from the files. There are, however, exceptions in the legal profession: if the data is necessary for compliance with a legal obligation then this right is not applicable. It is therefore crucial as a law office to make it clear what data falls under this right and what not.

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    With SmartLockr you can reduce the chance of a data breach by 97%. Start now with secure e-mail and prevent your client files from falling into the wrong hands. Reduce the risk for yourself and for your clients.

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  • 1. De meldplicht datalekken

    We spreken van een lek wanneer data worden vernietigd, toegankelijk zijn gemaakt voor onbevoegden of verloren gaan. In de nieuwe wetgeving betekent dit dat een lek binnen 72 uur moet worden gemeld bij de Autoriteit Persoonsgegevens. Het gevolg hiervan is dat je als advocaat niet aan je geheimhoudingsplicht kunt voldoen.

    2. Dataportabiliteit

    Dat betrokkenen inzage hebben in de verwerking van persoonsgegevens is niets nieuws. Maar dat dit in digitale vorm wordt verplicht, is het wel. Dit betekent dat de digitale dossiers binnen je kantoor op orde moeten zijn. Het moet mogelijk zijn je bestanden digitaal te verzenden en te ontvangen – veilige communicatie is hierbij dus onmisbaar.

    3. Het vergeetrecht

    Betrokkenen hebben het recht om bepaalde gegevens uit het bestand te kunnen wissen. Maar in de advocatuur gelden uitzonderingen: als deze gegevens nodig zijn voor een rechtsordening, dan geldt het recht niet. Het is dus belangrijk om als kantoor inzichtelijk te maken welke gegevens onder dit recht vallen, en welke niet.

    ‘‘At Trip we proces a lot of confidential data from clients, so a well secured IT-environment is a must. SmartLockr offers us a safe and stable method to send documents.’’

    Trip Advocaten

    ‘‘SmartLockr Secure Mailing is an eligible solution which enables us to send confidential client data, in a safe, professional and safe way.”

    De Haan Advocaten & Notarissen